Job Description

Job Title: Bookkeeper and Data Analyst

Location: Primarily virtual

Position Type: Full-Time

Reports To: VP Operation

Company Overview:

At Heartstone Farm, we’re passionate about providing meat you can trust, sourced from family farms with the highest standards for quality and care. As we grow, we’re seeking a detail-oriented and organized individual to join our team. This person will be responsible for managing our day-to-day bookkeeping, maintaining inventory records, and providing insightful data analysis through spreadsheets.

Job Description:

As a Bookkeeper and Data Analyst at Heartstone Farm, you will play a key role in maintaining accurate financial records, keeping track of inventory, and supporting business decisions with financial insights. You will manage bookkeeping using QuickBooks and assist with spreadsheet analysis to support various business functions.

Responsibilities:

• Maintain accurate financial records using QuickBooks.
• Manage accounts payable and receivable, including invoice generation and payment tracking.
• Reconcile bank statements and financial accounts.
• Prepare monthly P&L and balance sheet
• Prepare and process payroll in a timely and accurate manner.
• Maintain and update inventory records, ensuring stock levels are accurately reflected.
• Assist with financial reporting, budget management, and forecasting.
• Create and update spreadsheets for financial and operational analysis.
• Support other teams by providing data-driven insights for decision-making.
• Ensure compliance with relevant financial regulations and internal policies.
• Assist with year-end financial audits and tax preparation.
• Perform other administrative, accounting, and inventory-related duties as required.

Qualifications:

• Proven experience as a bookkeeper or in a similar role.
• Proficiency in QuickBooks (experience with QuickBooks Online is a plus).
• Experience in inventory management and maintaining accurate stock records.
• Strong skills in Microsoft Excel/Google Sheets for data analysis.
• Detail-oriented with a high level of accuracy in financial data entry, reporting, and inventory management.
• Ability to manage time effectively and meet deadlines.
• Excellent communication skills and the ability to work collaboratively.
• Knowledge of accounting principles and best practices.
• Familiarity with payroll processes is a plus.
• Opportunity to work in a growing company with a mission-driven focus.
• Flexible work environment [if applicable].

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